Bylaws of the
Allegany County Young Democrats
Adopted 4/25/09, Revised 8/26/09, 12/16/09, 8/4/10
Article I: Name & Affiliations
Section 1: Name. The name of the organization shall be the “Allegany County Young Democrats,” also recognized as “ACYD.”
Section 2: Affiliations. The Allegany County Young Democrats will be chartered and affiliated with the Maryland Young Democrats, and by and through the Maryland Young Democrats will be affiliated with the Young Democrats of America.
Article II: Mission
The mission of the Allegany County Young Democrats shall be to further the ideals and principles of the Democratic Party, to promote the election of the party’s candidates for public office at all levels, to encourage the involvement of young people in civic and political affairs, and to promote harmony and fellowship with one another.
Article III: Operation
Section 1: Objectives. The objectives of the Allegany County Young Democrats shall be:
1. To support, endorse and elect Democratic candidates to public office (revised 12/16/09);
2. To widen and increase the interest, knowledge and participation of young people in government, the political process and civic activities;
3. To train and develop young people for positions of leadership;
4. To contribute to the activities, growth, and influence of the Democratic Party;
5. To increase the role of under-represented people in our Party, government, and society; and
6. To provide opportunities for young people to network and socialize.
Section 2: Recruitment. The Allegany County Young Democrats shall recruit members from the community, meeting qualifications as set forth in Article IV.
Section 3: Limitations. The Allegany County Young Democrats shall not act in any manner inconsistent with these bylaws; the Allegany County Young Democrats shall be affiliated with and should act with consideration of and in a manner consistent with the Maryland Young Democrats, the Young Democrats of America, the Allegany County Democratic Central Committee, the Maryland State Democratic Party, and the National Democratic Party (the “DNC”).
Article IV: Membership
Section 1: Residency, Party Affiliation and Age. Membership in the Allegany County Young Democrats is open to any registered Democrat who resides, works, or attends school in Allegany County, Maryland, and who has not reached 36 years of age.
Section 2: Application for Membership. No person will be considered a member of the Allegany County Young Democrats until a membership form, as approved by the Secretary of the Allegany County Young Democrats, has been completed and all membership requirements of Article IV, Section1, have been verified (revised 12/16/09).
Section 3: Membership Dues. There are no mandatory membership dues or financial prerequisites to membership. Members will be asked to make an annual voluntary contribution to assist with the operations of the Allegany County Young Democrats.
Section 4: Non-Discriminatory Membership. No person shall be denied membership on the basis of race, creed, ethnicity, gender, religion, economic status, national origin, sexual orientation, or sexual identity.
Section 5: Associate Members. Individuals who wish to associate with the Allegany County Young Democrats, but have exceeded the maximum age limitation or do not live within the boundaries defined in Section 1, may still participate as an “Associate Member.” Associate Members must be registered Democrats. Associate Members do not have voting privileges within the organization, nor may they run for or hold any officer posts. Associate Members do not constitute “members,” for the purposes of a quorum. (added 8/4/10)
Section 6: Pending Members. Individuals who wish to associate with the Allegany County Young Democrats, but have not celebrated their 18th birthday, or have not registered to vote may participate as a “Pending Member.” Pending Members must meet residency qualifications and pledge support to the Democratic Party. Pending Members do not have voting privileges within the organization, nor may they run for or hold any officer posts. Pending Members do not constitute “members,” for the purposes of a quorum. (added 8/4/10)
Article V: Officers
Section 1: Elected Officers. The officers of the Allegany County Young Democrats shall be President, Vice President, Secretary and Treasurer. These officers shall perform the duties prescribed by these by-laws and by parliamentary procedure, as adopted by the Allegany County Young Democrats.
Subsection A: Election and Service.
1. The officers shall be elected by ballot to serve for a term of one year with a three year term limit in the same office.
2. No individual shall hold more than one office at a time.
3. In the event that an officer is unable to execute his/her duties or resigns, the President shall appoint an interim officer to fulfill the duties of the vacant office, for the remainder of the outstanding term. In the event that the vacancy is in the office of President, the Vice President shall become President and shall appoint an interim Vice President. The line of secession shall be from President to Vice President to Treasurer to Secretary.
Subsection B: The Offices.
1. President. The President shall be the principal executive officer of the organization and shall in general supervise and control all of the business affairs of the organization. The President shall preside over meetings of the officers and general membership; exercises general managerial tasks with respect to the operation of the organization; establish and terminate special committees as needed and appoint a chair to such committees; shall be an ex-officio member of all committees except any that shall be created to oversee the nomination of new officers; shall be notified of each committee meeting; and shall exercise such other powers and duties as may be assigned to the office of President by other provisions of the by-laws.
2. Vice President. In the absence of the President, or in the event of a vacancy in such office, the Vice President shall perform the duties of the President and when so acting, shall have all of the powers of and be subject to all of the restrictions upon the President. The Vice President shall serve as the official Parliamentarian and shall be notified of each committee meeting; and shall exercise such other powers and duties as may be assigned to the office of Vice President by other provisions of the by-laws or as delegated by the President.
3. Treasurer. The Treasurer shall have the custody of the organization’s funds and securities and shall keep full and accurate accounts of the receipts and disbursements in books belonging to the organization and shall deposit all monies or other valuable effects in the name and to the credit of the organization, in such depositories as may be designated by the officers. The Treasurer shall disburse the funds of the organization as may be ordered by the officers, taking proper vouchers for such disbursements, and shall render to the officers, at the regular meeting of the officers or whenever they may require it, an account of all the transactions and of the financial condition of the organization. The Treasurer shall compile and file tax documents and reports required by the Maryland State Board of Elections and report and file any reports so required by and to Young Democrats of Maryland. The Treasurer shall perform such other duties as prescribed by the officers.
4. Secretary. The Secretary shall keep the minutes of the proceedings of the meetings of the members and the officers; see that notices are duly given in accordance with the provision of these bylaws, or as required by law; be custodian of the organization’s records; keep a roster of the mailing address, telephone number, date of birth, party affiliation and email address of each member; report annually to YDM (Young Democrats of Maryland), a roster of members; and in general perform such other duties as from time to time may be assigned by the officers.
Section 2: Election of Officers and Terms. Each officer shall be elected by a majority vote of the membership present at the end of the term of office. Each officer shall serve until his or her successor is elected, and each officer’s term shall begin upon adjournment of the meeting at which he or she was elected. Each officer shall serve a term of one year and the term will end at the conclusion of the annual election.
Section 3: Unfulfilled Responsibilities. In the event that an individual is not performing the duties of his/her office, as previously outlined in the bylaws, the following process must be followed:
1. Step 1. A formal complaint should be filed, in writing, to be presented to the unaffected officers.
2. Step 2. A separate meeting of the unaffected officers must take place within thirty (30) days of the receipt of the complaint, with the affected individual present to discuss the issue.
3. Step 3. A majority vote must be taken by the unaffected officers to determine appropriate actions.
Article VI: Meetings
Section 1: Frequency of Meeting. A minimum of six (6) meetings shall be held annually. The meetings shall be publicly announced for the full membership to attend. All meetings shall be open to the full membership and shall permit the full membership present to vote on all matters of vital importance to the organization. Notice must be given to the officers and the general membership of each regular and special meeting.
Section 2: Meeting Types. The regular meetings of the Allegany County Young Democrats will be held at least once a month unless otherwise ordered. Special meetings of the general membership may be called by the President, a majority of the officers, or by written request to the President by five members of the organization. Notice of special meetings must be delivered to the full membership of the organization no less than twenty-four (24) hours prior to the opening of the meeting. No business shall be transacted at a special meeting except that specifically designated in the notice. All officers and members present at a meeting shall be entitled to vote on business before the organization.
Section 3: Cancellation of Meetings. In the event of extenuating circumstances, regular and special meetings of the general membership may be cancelled, postponed, or adjourned by the President, with the approval of two officers.
Section 4: Meeting Quorum. Business of the organization shall not take place with less than five (5) members present. Business may not be conducted at any meeting with which a majority of officers are not present (revised 8/26/09). A quorum at any meeting shall consist of a simple majority. In the event that a vote is tied, it has failed.
Article VII: Committees
Section 1: Standing Committees. Standing committees may be created within the by-laws and approved by the general membership. A Chair of a standing committee shall be appointed by the President to a term expiring at the end of the remainder of the President’s term.
Section 2: Special Committees. Special committees may be created by the President and may be terminated by the President at any time. A Chair of a special committee shall be appointed by the President and serve at the pleasure of the President.
Section 3: Committee Work. All committees shall develop policy and recommend said policy to the officers. Each committee shall submit directly to the Vice President, all reports, policy recommendations, minutes of meetings, and any other information from such committees, as deemed appropriate. The Vice President shall present recommended policies to the officers at the next meeting. The officers and members shall consider the policy and vote for or against implementation.
Section 4: Caucuses. Any member or members of the Allegany County Young Democrats may form a caucus to forward ideas, advance an issue, or propose policy changes or resolutions to the organization.
Article VIII: Elections
Section 1: Election of Officers. The election of officers will be held at the December meeting of each year (revised 12/16/09).
Section 2: Voting. Voting for officers shall be conducted by secret written ballot. The President shall count the votes publicly, under the supervision of the Secretary and two members of the organization who are not officers.
Section 3: Eligibility. To be eligible for election, a candidate must be a current member of the Allegany County Young Democrats. Current members consist of those members who have fully completed their membership form and have fulfilled all membership requirements stipulated in Article IV.
Article IX: Disciplinary Proceedings
Any member of the Allegany County Young Democrats may be absolved of membership and/or duties when any two members of the organization bring good reason, including failure to perform duties, affiliation with another political party or acting against the Democratic Party or the government, with proof, to the officers. A majority vote of unaffected officers is required to recommend disciplinary action to the membership. The membership shall assemble at the next regular or special meeting and immediately vote to ratify the recommendation in full or reject it in full. A simple majority of votes among the membership is required for ratification.
Article X: Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these bylaws, the bylaws of the Maryland Young Democrats, any applicable rules, or the Democratic Party Plan of the State of Maryland.
Article XI: Amendment of Bylaws
These bylaws may be amended at any regular meeting of the organization, by a two-thirds vote of those present, with no less than five (5) members present, and at which a majority of officers are present (revised 8/26/09). Amendments must be submitted in writing.
The foregoing is certified as the Bylaws of the Young Democrats of Allegany County, adopted by the organization on April 25, 2009 August 26, 2009 December 16, 2009 August 4, 2010.